Help us with General Data Protection Regulation (GDPR) compliance

Keep us up-to-date with key contacts within your cleft team

We will be in touch twice a year to check that the contact information that we hold for members of your cleft team is correct.

This is to ensure that we are General Data Protection Regulation (GDPR) compliant and are not keeping old emails on record, or missing out new team members – especially those responsible for Information Governance (IG) within your team and Trust.​​​​​​​

Tell us about new staff joining your team

We have been asked to clarify how this works. Here are the key steps:

  • Please ask new staff joining your team to ‘Request an Account’ via our website.
  • To ensure we are being GDPR complaint, we will contact the cleft team (where the request originated) to confirm the request has come from a legitimate member of your team.
    • This email will usually be directed to cleft team coordinators and data managers, and copy in the colleague responsible for Information Governance within your team / Trusts (e.g. Clinical Director / Medical Director).
    • Bearing this in mind, please do keep us up-to-date with key contact within your cleft team and trust.
  • We are then able to amend our record accordingly, and set up the new staff member’s CRANE Database user account.

For further information about the CRANE Database or to contact us with any queries, please get in touch by phone or email: